An acceptance letter is a type of letter which has many important functions. It is used to inform an individual of your acceptance of an invitation or a job offer. When creating a letter, there are a few features which should be included in order for it to be the perfect acceptance letter and properly portray your intention.
Address the Recipient in the Proper Manner
When accepting an invitation via a letter, you should ensure that the recipient is addressed in the proper manner. The best way to determine how to address the individual is to look at their contact information on the invitation. Address the recipient in the same way they refer to themselves on the invitation. If the name is their first and last name, simply address them as Mr. (last name) or Ms. (last name). This will ensure that you use the right name in the greeting.
The Letter Should be Pleasant Yet Succinct and to the Point
An acceptance letter should be written in such a way that it has a pleasant tone overall, but is still succinct and to the point. You want to let the recipient know that you will be attending their gathering and are happy to join in the celebration, if going to a party. If the letter is for a job offer, the tone will be more professional, but still be succinct and to the point.
Reiterate What Was Offered
In the letter, you should also reiterate what was offered in the original invitation or job offer. State that you are happy to accept the invitation to the party on the 3rd of December or that you are pleased to announce that you will be taking the Accounting position. This will help to make the acceptance of the offer concrete, and let the recipient know that you are aware of what you are being invited to attend or what position is being offered to you.
Close the Acceptance Letter by Thanking the Recipient
Before you finish your letter you want to be sure to thank the recipient again for inviting you to the party or offering this incredible job to you.